dvd readme file
Australian Archaeology
(ISSN 0312-2417)
Australian Archaeology DVD 30 Years of Australian Archaeology, 1974-2003
Welcome to the 30th anniversary digital archive of the journal Australian Archaeology. This DVD contains a full-text, searchable copy of every page of the journal from its inception in 1974 (Volume 1) to December 2003 (Volume 57). The information in this document covers everything you need to know to use the archive, including instructions on how to search and retrieve articles, and install the Adobe Reader software included on this DVD. First-time users of the archive should read these instructions carefully. Any updates to this information can be found below.
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1. Contents
Copyright declaration Citation details
The DVD is intended to work as a stand-alone archive with full-text search capability, once Adobe Reader or a similar program is installed on your computer. For maximum performance, however, you may wish to copy the contents of this DVD to a single folder on your computer hard drive. Note that the total disk space required to copy the entire DVD is 1.85GB. Please refer to the copyright section for information regarding copying this DVD.
We have included the latest version of Adobe Reader on this DVD (version 6.0.1). This version is designed to run on the following operating systems:
Windows:
Microsoft® Windows 98 Second Edition, Windows Millennium Edition, Windows NT® 4.0 with Service Pack 6, Windows 2000 with Service Pack 2, Windows XP Professional or Home Edition, Windows XP Tablet PC Edition
Macintosh:
Mac OS X v.10.2.2-10.3
The operating systems listed above are the recommended minimum requirements for running the DVD archive. If your system is not listed, it is possible that you will not be able to properly access and run the DVD. This DVD has been tested on Windows 2000, Windows XP and Mac OSX 10.2.8 and 10.3 operating systems. The full list of system requirements for installing Adobe Reader 6.0.1 are:
Windows
- Intel® Pentium® processor
- Microsoft® Windows 98 Second Edition, Windows Millennium Edition, Windows NT® 4.0 with Service Pack 6, Windows 2000 with Service Pack 2, Windows XP Professional or Home Edition, Windows XP Tablet PC Edition
- 32MB of RAM (64MB recommended)
- 60MB of available hard-disk space
- Internet Explorer 5.01, 5.5, 6.0, or 6.1 or above
Macintosh
- PowerPC® G3 processor
- Mac OS X v.10.2.2-10.3
- 32MB of RAM with virtual memory on (64MB recommended)
- 70MB of available hard-disk space
Before using the search features included with this DVD, it is necessary to have Adobe Reader or Adobe Acrobat installed on your computer. To ensure maximum compatibility with the DVD, we strongly recommend installing Adobe Reader 6.0.1 or above, which is included on the DVD. Adobe Reader will run on both Windows and Macintosh machines. System requirements for the installation can be found in the previous section. The following guide takes you step-by-step through the installation process.
Windows:
Step 1.
From the automatically-launched menu, click on the option labelled Install Acrobat Reader 6.0.1. If the menu does not launch automatically, double-click the DVD drive letter in My Computer, and double-click the autorun.hta file to launch the menu.
Step 2.
Follow the instructions displayed on screen to install the program on your computer.
Macintosh:
Step 1.
Double-click on the DVD disc icon on the desktop to open the DVD. Open the folder named Adobe Reader, then open the Macintosh folder.
Step 2.
Double-click the file inside (named AdbeRdr60_enu_full.dmg).
Step 3.
Follow the instructions displayed on screen to install the program on your computer.
4. Searching and viewing files
The files on this DVD have been created as Adobe Portable Document Format (PDF) files. The following information on searching and viewing documents has been written to take advantage of features found in Adobe Acrobat and Adobe Reader. Adobe Reader has been included on this DVD for your use, and installation instructions can be found in the previous section.
To begin searching the archive, Windows users click on the option labelled Search the AA Archive in the automatically-launched menu, as shown below. If the menu does not launch automatically, double-click the DVD drive letter in My Computer, and double-click the autorun.hta file to launch the menu.
To begin searching, Macintosh users double-click on the DVD disc icon on the desktop, then double-click the file named Mac Start Here.pdx. This file is known as an index file, and will open Adobe Reader or Adobe Acrobat, depending on the programs you have installed on your computer. The index file is represented by a magnifying glass icon:
Once you have successfully opened the Australian Archaeology archive, you will see a screen like the one shown below. The panel on the right of screen is the Basic Search panel. You can begin to search immediately by typing keywords into the search box at the top of this panel. Make sure that under the Where would you like to search? section, the option In the index named AA 1974-2003.pdx is selected (this should be the default setting):
For greater search capability, click on the link to Use Advanced Search Options located at the bottom of the search panel:
From the Use Advanced Search Options panel you have the option to enter either keywords into the search box, or to search for specific author or title information using the boxes under Use these additional criteria. You are also able to combine the two types of search, to look for the work of a particular author on a particular subject. Note that although the additional criteria boxes have a large number of options to choose from, only the author and title fields will return information when searching the Australian Archaeology archive.
In addition to the two types of searches mentioned above, you have the ability to restrict your search using the check boxes located underneath the search boxes in both the Basic and Advanced search panels. The two most useful check boxes are the Whole words only and Case-Sensitive options, which will narrow your search to terms which meet these criteria. The Advanced Search Options panel also includes a pull-down menu (labelled Return results containing:) which allows you to match any or all of your keywords, or to perform a Boolean search using the and/or/not qualifiers:
Once you have performed a successful search, the results matching your search terms will appear in a window in the search panel. Each of the files represents a separate article, review, etc. and will appear in one of several basic formats. The main formats are:
Article Year: Title
Book review Year: Book review: Title of reviewed work by Authors of reviewed work
Thesis abstract Year: Thesis abstract: Thesis title
Frontmatter (including journal cover and table of contents) Year: Frontmatter
Note that for each of these formats the italicised text is replaced with the relevant information for that article.
These display formats have been chosen to provide the most relevant information possible in the limited space available in the search results panel. Clicking on any title will open the corresponding file (i.e. the article, review, etc.) in the main program window beside the search panel. Note that each time you click on a different title, it will be opened on top of any other files already opened. Opening one article does not therefore close the previous article, and it is likely that you may end up with several articles open at the same time. In order to check which articles you have open, click on Window on the menu bar at the top of your screen. The titles of any open files will be at the bottom of the drop-down menu that appears.
If you have searched for keywords, each of the results returned by a search will have a small box with a + sign immediately to the left. Clicking on the + sign (or the article title itself) will reveal all the instances in which your search terms appear, in the form of sentence fragments with the relevant word highlighted. Clicking on each of these sentence fragments will take you to that term within the document:
In both the Basic and Advanced panels, search results can be sorted by the number of times your search term(s) appear in an article, or in year order. Directly beneath the search results is a pull-down menu labelled Sort by: The menu contains four options including Relevance ranking, Date modified, Filename and Location. Of these, Relevance ranking and Filename are the two most useful options for this archive.
Relevance ranking sorts the search results by the number of times the search term(s) appear in the article, from the most to least occurrences. Filename sorts the results chronologically with the earliest article at the top. Note that the search results will automatically be sorted chronologically when searching only the author or title fields (ie. not using the keywords search box at the top of the panel). This is because the search term most likely appears only once in the specified field, and therefore cannot be ranked by number of occurrences.
One problem that may be encountered in searching for a common term (such as 'stone' or 'shell') is that the default setting for Adobe Reader and Adobe Acrobat is pre-set to show only 100 search results. If the Documents found section of the results panel shows 100, it is possible that not all results have been displayed. The solution is to open up the Preferences option (in the Adobe Reader menu [Macintosh] or Edit menu [Windows]). Select Search from the list on the left of the preferences box that appears, then change the Maximum number of documents returned in Results to a higher number (the maximum is 1000). Click on OK to save the change.
Adobe Acrobat was used to translate scanned page images from Australian Archaeology into full-text searchable files by using optical character recognition (OCR) software. This software is not always 100% accurate in its translation of the words in an image into text (although the error rate is extremely low). For this reason, it is possible that your search may not return absolutely every instance of a particular word in the 57 volumes of Australian Archaeology indexed on the DVD.
5. Locating files and filenames
This section of the ReadMe file describes the conventions used in assigning filenames to each article's PDF file (note that these are not the same as the article title), and how to locate and save these files individually. The instructions for full-text searching and viewing of articles are provided in the previous section. In most cases you will not need to find a file on the DVD by its filename - this section has been included for those users who want to understand why the files within each folder are named in a certain way. Each of the files in the digital archive corresponds to an article, book review, thesis abstract or other item that has been published in Australian Archaeology. In order to provide each of these files with a unique identifier, a numerical sequence was assigned to each file based on its publication year, journal volume and page number(s). The sequence was in part set up to allow for search results to be sorted chronologically, as filenames from earlier volumes will numerically precede later volumes. A typical filename therefore consists of a string of 13 numbers, which encodes the publication details in the following manner:
e.g. 1997048042043.pdf
1997 = year of publication
048 = Volume 48
042 = first page of the article is p.42
043 = last page of the article is p.43
This standard naming convention covers the vast majority of files. A few exceptions to the conventional form were necessary, however:
- The first file in each volume is named 'frontmatter', and contains the journal cover, any information printed on the inside front cover, and the table of contents for that volume. Similarly, information at the end of a volume which is not a separate article or review (for example the 'Notes for Contributors') is named 'backmatter'. The filenames in these cases are:
YYYYfrontmatter.pdf and YYYYbackmatter.pdf, where YYYY represents the year of publication.
- Certain volumes of the journal have their initial pages numbered as i, ii, iii etc. In these cases the filename is, for example:
199303600iii00iv.pdf, where the year (1993) and Volume (36) are as for the standard classification, and the first and last pages are iii and iv respectively.
- If two articles, reviews or abstracts both start and end on the same single page (as happens for short reviews, for example), then their standard filenames are identical. In these cases the first article has the letter 'a' appended as a suffix, and the second article the letter 'b'. For example:
2002054063063a.pdf and 2002054063063b.pdf, where both items start and finish on page 63 of Volume 54, published in 2002.
To find a particular file on the DVD, first search for the file using the search methods described in the previous section. Once you have located the file, note the year and volume of publication, as well as the first and last page numbers. On the DVD, all the files for a single volume are placed in a folder with a name derived from the year and volume of publication. Macintosh users will find the volume folders in the main folder named Volumes 1-57. Windows users should click the option labelled Browse the DVD on the automatically-launched menu.
For example, files from Volume 15 (1982) are in a folder named 1982015. Within the folder, find the relevant file by following the naming conventions outlined above. Because the filenames are set up to be sequential by year, volume and page number, it is possible to view each file in a journal volume by opening the relevant volume folder, then opening each file within the folder starting from the top of the file list.
As a quicker alternative to opening the volume folders, you can search for the file you want, and when it is displayed click on File – Save As… (or File - Save a Copy...) in the menu bar. You can then save the article with a filename of your choosing.
Copyright in this compilation is held by the Australian Archaeological Association Inc. Copyright in individual articles and other contributions is retained by the author(s) of those contributions. Unauthorised copying, distribution or reproduction of this compilation is strictly prohibited. Purchase of this DVD confers a single-user license including the right to create a copy of the contents of the DVD on one computer hard drive only. Adobe, the Adobe logo, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
This compilation may be cited in the following form:
Haslam, M., S. Ulm & L. Kirkwood (compilers) (2004) Australian Archaeology: 30 Years of Australian Archaeology, 1974-2003. Canberra: Australian Archaeological Association Inc.
Michael Haslam, as Chair of the Australian Archaeology Electronic Archiving subcommittee, was responsible for the overall coordination of the project and the bulk of the work. Ian Lilley and Sean Ulm provided all hard copies of Australian Archaeology to be guillotined and scanned. Without their generosity this project could not have been undertaken. Sean Ulm also provided a home base for the coordination of the various aspects of the digitising process, in addition to his time. Luke Kirkwood acted as a central resource for technical information and put many hours of work into the planning and troubleshooting of all aspects of the project. Jill Reid, Alison Crowther, Jenna Lamb and Valerie Morley assisted with preparation and organisation of the hard copy journal volumes. Emma Oliver and Alex Wisniowiecka assisted with data entry and quality control of file information. Nathan Woolford provided support and a computer workstation. Duncan Lord of the Data Image Group converted the hard copy pages into data files. The Australian Archaeological Association Inc. Executive (Judith Field, Joe Dortch, Michael Slack and Amy Roberts) supported the project throughout the whole process.